Bylaws-of-Hamilton-County-Central-Committee-3-3-2021

I.           Purposes

A.  The Hamilton County Democratic Central Committee shall concentrate on financial and organizational efforts directed toward the election of Democratic candidates.

1.   The Hamilton County Democratic Central Committee shall encourage each precincts and township’s participation in and cooperation with these efforts.

2.   The Hamilton County Democratic Central Committee shall not endorse any candidate prior to the primary election.

B.  At the regular meetings of the Hamilton County Democratic Central Committee a forum shall be provided for all Democratic candidates and Democratic activists whereby they might state their views regarding topical and relevant political matters.

C.  The county organization shall, through its issues committee, develop legislative recommendations and encourage advocacy for change that is endorsed by the majority of the members.

D.  The Hamilton County Democratic Central Committee shall sponsor and organize  conventions, conferences and workshops as recommended by the District or   State Democratic organization.

E.  The Hamilton County Democratic Central Committee shall elect representatives to and support the programs of the Fourth District Democratic organization.

II.        Officers

A.  “The County Central Committee shall be composed of committeepersons elected at the precinct caucuses. Members term of office shall begin immediately following the Call to Order of the next County Central Committee meeting and shall continue for two years until the successor is elected and qualified; unless they are sooner removed by the County Central Committee for non-residency, inattention to duty, incompetence, or support of a candidate for public office who is running against a candidate nominated by the Iowa Democratic Party. The biennial organizational County Central Committee meeting shall take place in the odd numbered years at a time set by the County Central Committee between March 1 and April 1”.

“Members of the County Central Committee assembled shall forthwith elect a Chair, a Vice-Chair, a Secretary, a Treasurer, and such other officers as they may deem necessary. Such officers need not be selected from the County Central Committee membership; however, they shall be qualified voting members of the Iowa Democratic Party. The term of office for each officer shall begin immediately upon election by the County Central Committee, and shall continue for two years, and until the successor is elected and qualified; unless they are sooner removed by the County Central Committee for non-residency, inattention to duty, incompetence, or support of a candidate for public office who is running against a candidate nominated by the Iowa Democratic Party. Vacancies on the Committee shall be filled as soon as possible from alternate precinct committeepersons as per Article II, Section 3, Subsection b following majority vote of the County Central Committee attending any official committee meeting provided that due notice of such election was previously given. An alternate precinct committee person may also serve as a substitute at a regular meeting or portion of a central committee meeting if the elected committee member is unable to attend. If no alternate precinct committeepersons are elected at the precinct caucuses, the vacancy shall be filled, as soon as possible from a pool of Democrats nominated by one or more members of the central committee, by majority vote of County Central Committee attending any official committee meeting provided that due notice of such election was previously given. The term of office of alternate County Central Committee members elected to fill a vacancy pursuant to either of the two preceding paragraphs, shall begin immediately following their election and shall continue until the successor is elected and qualified; unless they are sooner removed by the County Central Committee for non-residency, inattention to duty, incompetence, or support of a candidate for public office who is running against a candidate nominated by the Iowa Democratic Party.

(Article III, Section 1, of the Constitution of the Iowa Democratic Party as amended by the 2018 State Convention).

1.   The Hamilton County Democratic Central Committee shall organize   immediately following the County Convention.

2.   The Hamilton County Democratic Central Committee shall move that its highest ranking officer contact the delinquent officer, in writing, for the purpose of requesting the delinquent officer’s resignation.

a.   If no resignation is forthcoming, the Hamilton County Democratic Central  Committee, at its first meeting following the meeting where it moved for resignation of the officer, shall take a vote for removal of the delinquent officer.

 b.   The vote on the motion for resignation and the vote on the motion for removal from office must each receive a 2/3 majority of those present and eligible to vote in order for the motions to pass.

B.  The Chair shall be elected by a majority vote. If more than two people are running for the position, the Chair shall be elected in a run-off election between the two people with the highest vote totals.

1.   The Chair shall create and distribute the meeting agenda through e-mail or regular mail, which ever method is required by the individual member.

2.   The Chair shall call meetings and shall conduct them in an orderly manner in accordance with Robert’s Rules of Order and the Hamilton County Democratic Central Committee Bylaws.  In the case of conflict, the Bylaws shall prevail.

3.   The Chair shall appoint members on standing committees and ad hoc committees.

4.   The Chair can call for a vote on an issue via e-mail when it is time sensitive or if the committee is unable to meet in person.

C.  The Vice-Chair shall be the runner-up in the election for Chair. If the election for Chair was not contested, the Vice-Chair shall be elected in the same manner as the Chair.

1.   In the absence of the Chair from a scheduled Central Committee meeting, the Vice-Chair shall assume the duties of the Chair as stated in Article II, Section B, 1, 2, 3 in the Bylaws of the Hamilton County Democratic Central Committee as amended in January of 2021.

2.   The Vice-Chair shall assume all duties of the Chair in the event of resignation or removal of the Chair until the next reorganization of the Hamilton County Democratic Central Committee.

3.   The Vice-Chair shall mail notices of meetings to all members of the Hamilton County Democratic Central Committee at least seven days before the date set for such meeting.

D.  The Secretary shall be elected in the same manner as the Chair.

1.   The Secretary shall record the proceedings of the Hamilton County Democratic Central Committee meetings. These minutes will be “mailed” out to members no later than 3 days before the following meeting. The minutes shall be read and approved at the following meeting.

2.   The Secretary shall keep a mailing list (both electronic and postal) of Hamilton  County Democratic Central Committee members and other active Democrats. This list is to be made available to any local Democrats and/or candidates to  use only for Democratic political purposes.

3.   The Secretary shall be responsible for any official correspondence of the Hamilton County Democratic Central Committee, except as otherwise directed in these bylaws.

E.  The Treasurer shall be elected in the same manner as the Chair.

1.   The Treasurer shall collect and deposit all funds in one account designated “Hamilton County Democratic Party”.

2.   The Treasurer shall give a financial report at each meeting.

3.   The Treasurer shall file all required financial statements in accordance with the state and federal laws. Once completed, the Treasurer will notify the Chair.

F.  The Liaison Officers to the District organization shall be the County Chair or the Chair’s designator and all others shall be elected by the Hamilton County Democratic Central Committee.

G.  The Chair shall appoint a Parliamentarian.

III.       Meetings, Membership, and Voting

A.  “County Central Committees shall meet at least once every three (3) months. The Committee may, by majority vote of those committee members attending any official committee meeting, direct the Chair to call regular meetings at times and places selected by the Committee. The Chair shall cause notice of all meetings to be mailed (postal or electronic) to each member and officer of the Committee at least seven (7) days before the date set for each meeting. Upon receiving a petition signed by twenty-five (25) percent of the members of the County Central Committee, the Chair shall call a special meeting, which must be held within twelve (12) days of the receipt of such petition”. (Article II, Section 3 of the Constitution of the Iowa Democratic Party as amended by the 2018 State Convention).

1.   The Chair of Executive Board may call a special meeting with notice given as required by the Bylaws.

B.  Those members of the Iowa Democratic Party in attendance who are eligible to vote at a caucus, as provided by the Statutes of the State of Iowa shall:

1.   “Elect by majority vote precinct committeepersons who shall serve on the County Central Committee. The number of precinct committeepersons shall normally be two for each precinct. County Central Committee Constitutions may provide for additional Central Committee Members based on the weighting required by Article VIII, Section 7. The initial elections to fill such additional positions shall occur at the precinct caucuses of an even-numbered year”. (Article II, Section 3, A. of the Constitution of the Iowa Democratic Party as amended by the 2018 State Convention).

2.   “Elect delegates and alternate delegates to represent the precinct at their County Convention. The number of delegates to be elected shall be determined based upon the size of the County Convention and a formula of proportional representation. In presidential years, the election of delegates to County Convention may be by Preference Group as outlined in the Iowa Delegate Selection Plan”. (Article II, Section 3,C. of the Constitution of the Iowa Democratic Party as amended by the 2018 State Convention).

2.   All persons at least eighteen (18) years of age as of the date of the next General Election, who are residents of Iowa, who support the purposes of the Iowa Democratic Party, and who are members of no other political party shall be eligible for membership as Committee persons.

3.   Committee persons shall be a resident within the geographic boundaries of the political sub-division he or she represents.

4.   At the precinct caucuses held in odd-numbered years, by vote of those members of the Iowa Democratic Party in attendance, members shall “Nominate a committeeperson if a vacancy has occurred in that post between the election year caucus and the off-year county central committee meeting. The committeeperson nominated at the off year meeting shall stand for election by the County Central Committee, and if elected, serve until the completion of the term of the predecessor”. (Article II, Section 4, B. of the Constitution of the Iowa Democratic Party as amended by the 2018 State Convention).

C.  Only eligible and qualified Committee persons shall be responsible for voting at the Hamilton County Democratic Central Committee meetings.

1.   The presiding officer may vote only in instances of tie votes.

2.   No business of the Hamilton County Democratic Central Committee will be considered to be official unless it meets the following criteria:

     a. Two (2) officers of the Hamilton County Democratic Central Committee must be in attendance.

     b. All Committee persons must have been notified as required by the Bylaws of the organization.

     c. There must be five (5) eligible and qualified Committee persons in attendance in addition to the two (2) officers.

3.   There shall be no secret votes.

4.   No vote by absentee ballot shall be presented at any meeting.

5.   Democrats holding the county offices of Auditor, Clerk of Court, County Attorney, Recorder, Sheriff, Supervisor, and Treasurer shall be extended an invitation and may attend all meetings, regular and special, of the Hamilton County Central Committee in ex-officio, non-voting status, if they are not also Committee persons.

IV.           Standing Committees

A.  Finance Committee

1.   The Finance Committee shall examine and evaluate spending priorities andmake recommendations to the Hamilton County Democratic CentralCommittee.

2.   The Finance Committee shall prepare a budget for each two (2) year period,commencing in January, following each biennial election.

3.   The Finance Committee shall develop fundraising plans for this organization’s approval and provide assistance in carrying out these plans.

4.   The Finance Committee shall cooperate and consult with the Treasurer on all budgeting matters.

5.   The Treasurer shall be an ex-officio member of the Finance Committee.

B.  Issues Committee (County Convention Platform Committee)

1.   The Issues Committee may come before the Hamilton County Democratic Central Committee with a presentation of issues of concern at any time.

2.   Issues of concern should have been thoroughly investigated before being reported to the Hamilton County Democratic Central Committee. A written recording of the investigation of the issues and a listing of those who served on the Issues Committee and a listing of those who spoke on the issues must be presented to the attending members of the Hamilton County Democratic Central Committee.

3.   Any issue requiring financing must be accompanied by a report on ways and means for funding the issue.

4.   Upon a vote by the Hamilton County Democratic Central Committee supporting or opposing a particular issue, the Issues Committee shall be responsible for informing affected elected officials and the news media of the stand taken by the Hamilton County Democratic Central Committee.

C.  Affirmative Action Committee

1.   The Affirmative Action Committee will comply with all lawful directives of the Democratic Party of the State of Iowa, the Convention of the Democratic Party of the State of Iowa, and the Central Committee of the Democratic Party of the State of Iowa.

2.   The Affirmative Action Committee will devise and recommend policies designed to encourage all eligible citizens to actively participate in the Democratic Party.

3.   Members of the Affirmative Action Committee will be the same individuals who serve as liaison representatives between the Hamilton County Central Committee and the District Affirmative Action Committee.

V. Adopt On and Amending

A.  Adoption of the Bylaws of the Hamilton County Democratic Central Committee shall be by majority vote of the attending Hamilton County Democratic Central Committee persons. A mailing to all Committee persons, at least three (3) weeks prior to the date set for said meeting, must notify the Committee persons of the time, of the place, and of the vote on the adoption of the Bylaws.

1.   Adoption of these Bylaws supersedes any and all previous Bylaws of theHamilton County Democratic Central Committee.

B.  Amending the Bylaws of the Hamilton County Democratic Central Committee shall be the same procedure as that used for adoption.

March 3, 2021

Catheryn Dingman – Secretary